{"id":157893,"date":"2026-10-29T12:00:47","date_gmt":"2026-10-29T12:00:47","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=tutorial&p=157893"},"modified":"2026-11-10T12:55:49","modified_gmt":"2026-11-10T12:55:49","slug":"the-clients-different-balances-and-statement","status":"publish","type":"tutorial","link":"https:\/\/docs.daftra.com\/en\/tutorial\/the-clients-different-balances-and-statement\/","title":{"rendered":"The Client\u2019s Different Balances and Statement"},"content":{"rendered":"
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The client\u2019s profile in the system shows more than one balance: what they owe for invoices, what they paid, and their credit balance. You can review all their transactions in the Statement<\/strong>, or in their ledger account<\/strong> with the description of each entry. This guide explains each balance and its meaning, and how to view, print, and send the statement.<\/p>\n

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\ud83d\udec8<\/span><\/p>\n

Permissions:<\/strong> You need the View Clients permission. To view the ledger account<\/strong> you need the View Journal Entries permission.<\/p>\n<\/div>\n

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Contents<\/p>\n

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  1. How to Access<\/strong><\/a><\/li>\n
  2. Client Balances in the Account Summary<\/strong><\/a><\/li>\n
  3. Client Credit Balance<\/strong><\/a><\/li>\n
  4. Client Statement<\/strong><\/a><\/li>\n
  5. The Client\u2019s Ledger Account and Entry Descriptions<\/strong><\/a><\/li>\n
  6. Statement Settings<\/strong><\/a><\/li>\n
  7. Client Opening Balance<\/strong><\/a><\/li>\n
  8. Frequently Asked Questions<\/strong><\/a><\/li>\n<\/ol>\n<\/div>\n

    How to Access<\/h2>\n
      \n
    1. From the main menu, click Clients<\/strong> \u2192 Manage Clients<\/strong>.<\/li>\n
    2. Open the required client\u2019s profile.<\/li>\n<\/ol>\n

      Or open the clients list directly: Manage Clients<\/strong><\/a>.<\/p>\n

      Client Balances in the Account Summary<\/h2>\n

      The section Account Summary<\/strong> in the client\u2019s profile shows a summary of their financial transactions for each currency:<\/p>\n\n\n\n\n\n\n\n\n\n
      Item<\/th>\nMeaning<\/th>\n<\/tr>\n
      Total<\/strong><\/td>\nThe total value of the client\u2019s invoices.<\/td>\n<\/tr>\n
      Refunded<\/strong><\/td>\nThe value of refunds from their invoices.<\/td>\n<\/tr>\n
      Paid to date<\/strong><\/td>\nThe total the client paid on their invoices.<\/td>\n<\/tr>\n
      Credit Notes<\/strong><\/td>\nThe value of credit notes issued to the client.<\/td>\n<\/tr>\n
      Balance Due<\/strong><\/td>\nWhat remains owed by the client after deducting payments, refunds, and credit notes.<\/td>\n<\/tr>\n
      Unpaid<\/strong><\/td>\nThe invoices that haven\u2019t been fully paid, with their count.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
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      \ud83d\udec8<\/span><\/p>\n

      Note:<\/strong> If the client dealt in more than one currency, a separate row appears for each currency.<\/p>\n<\/div>\n

      Client Credit Balance<\/h2>\n

      Client Credit Balance<\/strong> It is an amount in the client\u2019s favor, resulting from an advance payment, a credit note, or an overpayment on an invoice. It appears in the section Credit Summary<\/strong>, and it can be used to pay the client\u2019s invoices.<\/p>\n