{"id":156749,"date":"2026-11-05T09:11:02","date_gmt":"2026-11-05T09:11:02","guid":{"rendered":"https:\/\/docs.daftra.com\/tutorial\/%d8%aa%d8%b5%d8%a7%d9%85%d9%8a%d9%85-%d9%81%d9%88%d8%a7%d8%aa%d9%8a%d8%b1-%d8%a7%d9%84%d8%b4%d8%b1%d8%a7%d8%a1-%d9%88%d9%85%d8%b3%d8%aa%d9%86%d8%af%d8%a7%d8%aa-%d8%a7%d9%84%d9%85%d8%b4%d8%aa%d8%b1\/"},"modified":"2026-11-05T15:21:38","modified_gmt":"2026-11-05T15:21:38","slug":"purchase-invoice-layouts-and-purchase-documents","status":"publish","type":"tutorial","link":"https:\/\/docs.daftra.com\/en\/tutorial\/purchase-invoice-layouts-and-purchase-documents\/","title":{"rendered":"Purchase Invoice Layouts and Purchase Documents"},"content":{"rendered":"<div dir=\"ltr\" lang=\"en\">\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Purchase invoice layouts control how the printed documents and PDF files of the purchase cycle look: purchase invoices, purchase refunds, debit and credit notes, purchase quotations, and purchase orders. This article explains how to create a layout, set it as the default for each document, edit its sections, and add data to it such as the supplier balance.<\/p>\n<div style=\"display: flex; gap: 10px; background: #f6f8fb; border-left: 4px solid #1a56db; border-radius: 6px; padding: 14px 16px; margin: 0 0 18px;\">\n<p><span style=\"flex: 0 0 auto; font-size: 18px; line-height: 1.6;\">\ud83d\udec8<\/span><\/p>\n<p style=\"margin: 0; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Permissions:<\/strong> Creating and editing layouts requires the <strong style=\"color: #111827;\">Edit General Settings<\/strong> permission.<\/p>\n<\/div>\n<h2 id=\"contents\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Table of Contents<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><a style=\"color: #1a56db;\" href=\"#open\"><strong style=\"color: #1a56db;\">Opening Purchase Invoice Layouts<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><a style=\"color: #1a56db;\" href=\"#create\"><strong style=\"color: #1a56db;\">Creating a New Layout<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><a style=\"color: #1a56db;\" href=\"#defaults\"><strong style=\"color: #1a56db;\">Setting the Default Layout for Each Document<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><a style=\"color: #1a56db;\" href=\"#sections\"><strong style=\"color: #1a56db;\">Layout Editor Sections<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><a style=\"color: #1a56db;\" href=\"#placeholders\"><strong style=\"color: #1a56db;\">Purchase Placeholders<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><a style=\"color: #1a56db;\" href=\"#per-document\"><strong style=\"color: #1a56db;\">Choosing a Layout for a Single Document<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><a style=\"color: #1a56db;\" href=\"#rules\"><strong style=\"color: #1a56db;\">Important Rules<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><a style=\"color: #1a56db;\" href=\"#faq\"><strong style=\"color: #1a56db;\">FAQs<\/strong><\/a><\/li>\n<\/ul>\n<h2 id=\"open\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Opening Purchase Invoice Layouts<\/h2>\n<ol style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Open <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/v2\/owner\/purchase-invoices\/settings\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Purchase Invoice Settings<\/strong><\/a>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Click <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/invoice_layouts\/index\/20\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Purchase Invoice Layouts<\/strong><\/a>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The list of current layouts appears. From it, you can create a <strong style=\"color: #111827;\">New Layout<\/strong> or <strong style=\"color: #111827;\">Import Layout<\/strong>, or click <strong style=\"color: #111827;\">Edit<\/strong> next to any layout.<\/li>\n<\/ol>\n<p><!-- Image: the purchase invoice layouts list and the New Layout button --><\/p>\n<h2 id=\"create\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Creating a New Layout<\/h2>\n<ol style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">From the layouts list, click <strong style=\"color: #111827;\">New Layout<\/strong>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Choose one of the ready-made templates as a starting point.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Edit the layout sections from the side menu, as in the <a style=\"color: #1a56db;\" href=\"#sections\"><strong style=\"color: #1a56db;\">Layout Editor Sections<\/strong><\/a> section.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Click <strong style=\"color: #111827;\">Save<\/strong>.<\/li>\n<\/ol>\n<h2 id=\"defaults\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Setting the Default Layout for Each Document<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The same layout can be the default for one or more documents. Enable the required option in the layout settings under <strong style=\"color: #111827;\">Template Details<\/strong>, then save:<\/p>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Option<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">The document printed with the layout automatically<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Set this layout as default for purchase invoices<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Purchase invoices<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Set this layout as default for purchase refund<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Purchase refunds<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Set this layout as default for Debit Note<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Purchase debit notes<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Set this layout as default for Credit Note<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Purchase credit notes<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Set this layout as default for purchase quotations<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Purchase quotations<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Set this layout as default for purchase orders<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Purchase orders<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div style=\"display: flex; gap: 10px; background: #f6f8fb; border-left: 4px solid #1a56db; border-radius: 6px; padding: 14px 16px; margin: 0 0 18px;\">\n<p><span style=\"flex: 0 0 auto; font-size: 18px; line-height: 1.6;\">\ud83d\udec8<\/span><\/p>\n<p style=\"margin: 0; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Note:<\/strong> Each document has one default layout; when you enable the option in a new layout, it is removed from the previous layout automatically.<\/p>\n<\/div>\n<h2 id=\"sections\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Layout Editor Sections<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">When you open the layout for editing, the sections appear in the side menu. Click a section, edit its content, then click <strong style=\"color: #111827;\">Save<\/strong> inside the section, and finally <strong style=\"color: #111827;\">Save<\/strong> at the bottom of the page.<\/p>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Section<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">What it controls<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Template Details<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The layout name, general options, and default layout options.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Logo<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Your business logo at the top of the document.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Business info<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Your business data: business name, address, phone, and registration details.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Supplier info<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The supplier data shown in the document; you can add the supplier balance here.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Shipping info<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The shipping data in the document.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Item Columns<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The items table columns and their labels, such as <strong style=\"color: #111827;\">Always Show Tax Value<\/strong> and <strong style=\"color: #111827;\">Always Show Tax Percent<\/strong>.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Custom Fields<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Showing custom fields in the document.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Labels<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Changing the labels of the fixed headings in the document.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Header<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The page header that repeats at the top of every page.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Footer<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The page footer that repeats at the bottom of every page.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Style<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The fonts, colors, and formatting of the document.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Notes<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The notes text at the bottom of the document, which is different from the footer.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div style=\"display: flex; gap: 10px; background: #f6f8fb; border-left: 4px solid #1a56db; border-radius: 6px; padding: 14px 16px; margin: 0 0 18px;\">\n<p><span style=\"flex: 0 0 auto; font-size: 18px; line-height: 1.6;\">\ud83d\udec8<\/span><\/p>\n<p style=\"margin: 0; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Note:<\/strong> The Title section appears in the menu only if the template has an editable title.<\/p>\n<\/div>\n<p><!-- Image: the purchase invoice layout editor and the side menu --><\/p>\n<h2 id=\"placeholders\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Purchase Placeholders<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Placeholders are replaced with the actual values when printing. Add them in any text section, such as <strong style=\"color: #111827;\">Supplier info<\/strong> or <strong style=\"color: #111827;\">Notes<\/strong>, by clicking them in the placeholders list or by typing them as they are.<\/p>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Placeholder<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Shows<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><span dir=\"ltr\" style=\"font-family: monospace;\">{%supplier_business_name%}<\/span><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The supplier business name<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><span dir=\"ltr\" style=\"font-family: monospace;\">{%supplier_name%}<\/span><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The supplier name<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><span dir=\"ltr\" style=\"font-family: monospace;\">{%supplier_address%}<\/span> <span dir=\"ltr\" style=\"font-family: monospace;\">{%supplier_city%}<\/span> <span dir=\"ltr\" style=\"font-family: monospace;\">{%supplier_country%}<\/span><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The supplier address, city, and country<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><span dir=\"ltr\" style=\"font-family: monospace;\">{%purchaseorders_no%}<\/span><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The purchase invoice number<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><span dir=\"ltr\" style=\"font-family: monospace;\">{%purchaseorders_date%}<\/span><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The purchase invoice date<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><span dir=\"ltr\" style=\"font-family: monospace;\">{%purchaseorders_total%}<\/span><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The purchase invoice total<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><span dir=\"ltr\" style=\"font-family: monospace;\">{%ware_house%}<\/span><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The warehouse<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><span dir=\"ltr\" style=\"font-family: monospace;\">{%extra_details.supplier_balance%}<\/span><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The supplier balance before this invoice<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><span dir=\"ltr\" style=\"font-family: monospace;\">{%purchase_order_advanced_supplier_balance%}<\/span><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The supplier balance after adding the remaining amount of this invoice (the remaining amount is subtracted in the refund and the credit note)<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div style=\"display: flex; gap: 10px; background: #f6f8fb; border-left: 4px solid #1a56db; border-radius: 6px; padding: 14px 16px; margin: 0 0 18px;\">\n<p><span style=\"flex: 0 0 auto; font-size: 18px; line-height: 1.6;\">\ud83d\udec8<\/span><\/p>\n<p style=\"margin: 0; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Warning:<\/strong> The supplier balance is calculated when the invoice is saved, in the invoice currency, and is saved with it; so it does not change when printing if the supplier balance changes later.<\/p>\n<\/div>\n<h2 id=\"per-document\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Choosing a Layout for a Single Document<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">When creating or editing a purchase invoice, the <strong style=\"color: #111827;\">Purchase Invoice Layout<\/strong> list appears, and its first option is <strong style=\"color: #111827;\">Default Purchase Invoice Layout<\/strong>. Choose another layout from the list if you want to print this document alone with a different layout. In the refund, the list appears as <strong style=\"color: #111827;\">Purchase Refund Layout<\/strong>.<\/p>\n<h2 id=\"rules\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Important Rules<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Changes to a layout appear in all documents that use it, including old documents when you reprint them.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Layouts are specific to each branch when the Branches app is enabled; edit the layout of each branch separately.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Shipping data is a fixed part of purchase layouts, and there is no option to hide it as in sales layouts.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Purchase layouts are separate from <strong style=\"color: #111827;\">Invoice\/Estimate Layouts<\/strong>; editing one does not affect the other.<\/li>\n<\/ul>\n<h2 id=\"faq\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">FAQs<\/h2>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">How do I show the supplier balance in the purchase invoice?<\/h3>\n<ol style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Open <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/invoice_layouts\/index\/20\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Purchase Invoice Layouts<\/strong><\/a> and click <strong style=\"color: #111827;\">Edit<\/strong> on the layout in use.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">From the side menu, click <strong style=\"color: #111827;\">Supplier info<\/strong>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Add the line: Supplier Balance: <span dir=\"ltr\" style=\"font-family: monospace;\">{%extra_details.supplier_balance%}<\/span>, or use <span dir=\"ltr\" style=\"font-family: monospace;\">{%purchase_order_advanced_supplier_balance%}<\/span> to show the balance after the invoice.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Save the section, then save the layout, and print an invoice to check.<\/li>\n<\/ol>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">How do I show the tax value for each item when printing the purchase invoice?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Open the layout \u2192 <strong style=\"color: #111827;\">Item Columns<\/strong>, and enable <strong style=\"color: #111827;\">Always Show Tax Value<\/strong>. You can also enable <strong style=\"color: #111827;\">Always Show Tax Percent<\/strong>, then save.<\/p>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">How do I edit the header and footer of the purchase invoice?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Open the layout, and click <strong style=\"color: #111827;\">Header<\/strong> to edit the top of the page and <strong style=\"color: #111827;\">Footer<\/strong> to edit its bottom, then save.<\/p>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">How do I give purchase refunds or purchase orders a different layout?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Create a new layout, and enable the option for the document under <strong style=\"color: #111827;\">Template Details<\/strong>, such as <strong style=\"color: #111827;\">Set this layout as default for purchase refund<\/strong>. See the <a style=\"color: #1a56db;\" href=\"#defaults\"><strong style=\"color: #1a56db;\">Setting the Default Layout for Each Document<\/strong><\/a> section.<\/p>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">How do I always show the paid and remaining amounts in the purchase invoice?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Under <strong style=\"color: #111827;\">Template Details<\/strong>, enable <strong style=\"color: #111827;\">Always show &#8220;Paid Amount&#8221; and &#8220;Balance Due&#8221;<\/strong>, then save. Without this option, the two lines do not appear if nothing has been paid on the invoice or if it is fully paid.<\/p>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">I edited the layout and the purchase invoice look did not change. Why?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The invoice is most likely printed with another layout. Check the layout selected in the <strong style=\"color: #111827;\">Purchase Invoice Layout<\/strong> list inside the invoice, or the default layout for purchase invoices, and make sure you edited the layout of the correct branch.<\/p>\n<\/div>\n<p>&nbsp;<\/p>\n","protected":false},"author":23,"featured_media":0,"template":"","categories":[2196],"tags":[],"class_list":["post-156749","tutorial","type-tutorial","status-publish","hentry","category-purchase-invoices"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Purchase Invoice Layouts and Purchase Documents - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/tutorial\/purchase-invoice-layouts-and-purchase-documents\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Purchase Invoice Layouts and Purchase Documents - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"Purchase invoice layouts control how the printed documents and PDF files of the purchase cycle look: purchase invoices, purchase refunds, debit and credit notes, purchase quotations, and purchase orders. 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