{"id":155215,"date":"2026-11-02T09:06:14","date_gmt":"2026-11-02T09:06:14","guid":{"rendered":"https:\/\/docs.daftra.com\/tutorial\/%d8%a5%d8%b1%d8%b3%d8%a7%d9%84-%d8%a8%d9%8a%d8%a7%d9%86%d8%a7%d8%aa-%d8%a7%d9%84%d8%af%d8%ae%d9%88%d9%84-%d9%84%d9%85%d8%ac%d9%85%d9%88%d8%b9%d8%a9-%d9%85%d9%88%d8%b8%d9%81%d9%8a%d9%86-%d8%af%d9%81\/"},"modified":"2026-11-02T09:22:43","modified_gmt":"2026-11-02T09:22:43","slug":"sending-login-details-to-multiple-employees-at-once","status":"publish","type":"tutorial","link":"https:\/\/docs.daftra.com\/en\/tutorial\/sending-login-details-to-multiple-employees-at-once\/","title":{"rendered":"Sending Login Details to Multiple Employees at Once"},"content":{"rendered":"
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This guide explains how to send login details to a group of employees at once from the employees list, instead of sending them to each employee individually. It also covers what happens to employee accounts after sending, how to follow the progress of the process, and how to find out why sending failed for any employee.<\/p>\n

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\ud83d\udec8<\/span><\/p>\n

Note:<\/strong> Login details are sent only to employees who are allowed to access the system, that is, employees with the Allow access to the system<\/strong> option enabled. Sending fails for employees who are not allowed to log in, and the failure reason appears next to each of them.<\/p>\n<\/div>\n

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Contents<\/p>\n

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  1. Sending Login Details to Multiple Employees at Once<\/strong><\/a><\/li>\n
  2. What Happens After Sending?<\/strong><\/a><\/li>\n
  3. Following the Sending Progress and Results<\/strong><\/a><\/li>\n
  4. FAQs<\/strong><\/a><\/li>\n<\/ol>\n<\/div>\n

    Sending Login Details to Multiple Employees at Once<\/h2>\n
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    1. From the main menu, click Employees<\/strong>, then Manage Employees<\/strong><\/a>.<\/li>\n
    2. Use the search or filters to display the employees you need, such as filtering by Status<\/strong>, Role<\/strong>, or Type.<\/strong><\/li>\n
    3. Select the employees using the checkbox next to each employee, or click the arrow next to the selection checkbox at the top of the list and choose All (Current Page)<\/strong> to select the employees on the displayed page, or All Filtered (All Pages)<\/strong> to select all employees matching the filters.<\/li>\n
    4. Click the Actions<\/strong> button at the top of the list, then choose Send Login Details<\/strong>.<\/li>\n
    5. Review the confirmation message, then click Yes<\/strong>.<\/li>\n<\/ol>\n

      You are then taken to the Send Login Details<\/strong> page, and the system starts sending to the selected employees one after another. To send login details to a single employee only, click the actions menu (\u2026) next to the employee in the list and choose Send Login Details<\/strong>.<\/p>\n

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      \ud83d\udec8<\/span><\/p>\n

      Warning:<\/strong> Before execution, the following message appears: A new password will be generated and emailed to each selected employee, and their current sessions will be signed out. Do not refresh the progress page \u2014 it would run the whole batch again. Continue?<\/strong> So make sure you select only the employees you need, and do not refresh the page while sending.<\/p>\n<\/div>\n

      What Happens After Sending?<\/h2>\n\n\n\n\n\n\n\n
      Item<\/th>\nWhat Happens<\/th>\n<\/tr>\n
      Password<\/strong><\/td>\nThe system generates a new password for each employee the details were sent to successfully, and the previous password stops working.<\/td>\n<\/tr>\n
      Email<\/strong><\/td>\nThe new login details are sent to the employee’s registered email address.<\/td>\n<\/tr>\n
      Current sessions<\/strong><\/td>\nThe employee is signed out of their open sessions and needs to log in again with the new details.<\/td>\n<\/tr>\n
      Employees not allowed to log in<\/strong><\/td>\nSending fails for them and their details do not change, while sending continues for the rest of the selected employees.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

      Following the Sending Progress and Results<\/h2>\n

      The Send Login Details<\/strong> page shows the progress of the process during execution, then the sending result for each employee:<\/p>\n