{"id":154097,"date":"2026-10-29T10:05:28","date_gmt":"2026-10-29T10:05:28","guid":{"rendered":"https:\/\/docs.daftra.com\/tutorial\/%d8%a7%d8%b3%d8%aa%d8%b1%d8%ac%d8%a7%d8%b9-%d9%81%d8%a7%d8%aa%d9%88%d8%b1%d8%a9-%d8%af%d9%81%d8%b9%d8%a9-%d9%85%d9%82%d8%af%d9%85%d8%a9-%d9%85%d8%ad%d8%b0%d9%88%d9%81%d8%a9\/"},"modified":"2026-10-29T10:17:36","modified_gmt":"2026-10-29T10:17:36","slug":"recovering-a-deleted-advance-payment-invoice","status":"publish","type":"tutorial","link":"https:\/\/docs.daftra.com\/en\/tutorial\/recovering-a-deleted-advance-payment-invoice\/","title":{"rendered":"Recovering a Deleted Advance Payment Invoice"},"content":{"rendered":"<div dir=\"ltr\" lang=\"en\">\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">When you delete an advance payment invoice in Daftra, it is not deleted permanently. It moves to the <strong style=\"color: #111827;\">Trash<\/strong> and stays there for 90 days, during which you can recover it with the same number and data.<\/p>\n<div style=\"border: 1px solid #e5e7eb; border-radius: 8px; padding: 12px 16px; margin: 0 0 20px;\">\n<p style=\"margin: 0 0 6px; font-weight: bold; color: #111827;\">Contents<\/p>\n<ol style=\"margin: 0; padding-left: 22px;\">\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#delete\"><strong style=\"color: #1a56db;\">What happens when you delete an advance payment invoice<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#steps\"><strong style=\"color: #1a56db;\">Steps to recover a deleted advance payment invoice<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#after\"><strong style=\"color: #1a56db;\">What happens after recovery<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#permissions\"><strong style=\"color: #1a56db;\">Required permissions<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#client\"><strong style=\"color: #1a56db;\">Deleting a client linked to a deleted advance payment<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#faq\"><strong style=\"color: #1a56db;\">FAQs<\/strong><\/a><\/li>\n<\/ol>\n<\/div>\n<h2 id=\"delete\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">What happens when you delete an advance payment invoice<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The invoice moves to the Trash, and the message <strong style=\"color: #111827;\">Advance Payment Invoice moved to trash for 90 days<\/strong> appears.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The journal entry of the advance payment is deleted, and so is its payment.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The advance payment no longer appears in reports.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">If the advance payment is distributed to invoices, the distribution is removed after you confirm the deletion.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">If you don&#8217;t recover it within 90 days, it is deleted permanently.<\/li>\n<\/ul>\n<div style=\"display: flex; gap: 10px; background: #f6f8fb; border-left: 4px solid #1a56db; border-radius: 6px; padding: 14px 16px; margin: 0 0 18px;\">\n<p><span style=\"flex: 0 0 auto; font-size: 18px; line-height: 1.6;\">\ud83d\udec8<\/span><\/p>\n<p style=\"margin: 0; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Note:<\/strong> If the advance payment is distributed to invoices, a confirmation message appears before deletion, such as: <strong style=\"color: #111827;\">Advance Payment #12 is distributed to invoice #105, #106; By deleting it the distribution will be removed, are you sure you want to delete?<\/strong><\/p>\n<\/div>\n<h2 id=\"steps\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Steps to recover a deleted advance payment invoice<\/h2>\n<ol style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">From the main menu, click <strong style=\"color: #111827;\">Sales<\/strong>, then <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/invoices\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Manage Invoices<\/strong><\/a>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Click the more button (<strong style=\"color: #111827;\">\u2026<\/strong>) at the top of the page, and select <strong style=\"color: #111827;\">Trash<\/strong>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">On the <strong style=\"color: #111827;\">Deleted Items<\/strong> page, make sure you are on the <strong style=\"color: #111827;\">Sales Invoices<\/strong> tab, and search for the advance payment.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Click the <strong style=\"color: #111827;\">Actions<\/strong> button next to the advance payment, then click <strong style=\"color: #111827;\">Recover<\/strong>.<\/li>\n<\/ol>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The message <strong style=\"color: #111827;\">Advance Payment has been recovered<\/strong> appears, and the advance payment returns to the invoice list.<\/p>\n<h2 id=\"after\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">What happens after recovery<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The advance payment returns with the same number and data.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The journal entry of the advance payment is created again, and its payment is recovered.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The advance payment appears in reports again.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The distributions of the advance payment to invoices are not recovered, even if it was distributed before deletion, so distribute it again if needed.<\/li>\n<\/ul>\n<div style=\"display: flex; gap: 10px; background: #f6f8fb; border-left: 4px solid #1a56db; border-radius: 6px; padding: 14px 16px; margin: 0 0 18px;\">\n<p><span style=\"flex: 0 0 auto; font-size: 18px; line-height: 1.6;\">\ud83d\udec8<\/span><\/p>\n<p style=\"margin: 0; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Note:<\/strong> If the credit note linked to the advance payment is also in the Trash, recover it first. Otherwise, this message appears: <strong style=\"color: #111827;\">Cannot recover this advance payment because its credit note is still in the trash. Please recover the credit note first.<\/strong><\/p>\n<\/div>\n<h2 id=\"permissions\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Required permissions<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">You need the <strong style=\"color: #111827;\">Manage Deleted Sales Transactions<\/strong> permission to view the Trash and recover invoices from it.<\/p>\n<h2 id=\"client\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Deleting a client linked to a deleted advance payment<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">You can&#8217;t delete a client who has an advance payment, even if it is in the Trash. When you try to delete the client, this message appears: <strong style=\"color: #111827;\">The client couldn&#8217;t be deleted. Please make sure all client&#8217;s transactions are removed, including those in the trash.<\/strong> It includes links to the <strong style=\"color: #111827;\">Invoice Trash<\/strong> and the other trash lists, so you can permanently delete the client&#8217;s transactions there first.<\/p>\n<h2 id=\"faq\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">FAQs<\/h2>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">Are the distributions of the advance payment to invoices recovered with it?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">No. The advance payment returns without any distributions, even if it was distributed to invoices before deletion, and you can distribute it again.<\/p>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">Can I recover the advance payment more than 90 days after deleting it?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">No. The advance payment is permanently deleted from the Trash after 90 days and can no longer be recovered.<\/p>\n<\/div>\n","protected":false},"author":38,"featured_media":0,"template":"","categories":[2149,2155,2150],"tags":[26296,17259,26295,26298,26297,26300,26294,26301,24398,26302,26290,26299,26291,26292,26293,20857],"class_list":["post-154097","tutorial","type-tutorial","status-publish","hentry","category-invoices-and-estimates","category-sales-invoice","category-sales-settings","tag-advance-payment-distribution","tag-advance-payment-invoice","tag-advance-payment-journal-entry","tag-delete-a-client-with-an-advance-payment","tag-delete-advance-payment","tag-deleted-advance-payment","tag-deleted-items","tag-how-do-i-recover-a-deleted-advance-payment-invoice","tag-invoice-trash","tag-is-the-advance-payment-distribution-to-invoices-restored-after-recovery","tag-manage-deleted-sales-transactions","tag-permanent-delete","tag-recover-advance-payment-invoice","tag-recover-deleted-invoice","tag-restore-advance-payment","tag-trash"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Recovering a Deleted Advance Payment Invoice - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/tutorial\/recovering-a-deleted-advance-payment-invoice\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Recovering a Deleted Advance Payment Invoice - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"When you delete an advance payment invoice in Daftra, it is not deleted permanently. 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