{"id":150770,"date":"2026-10-20T13:00:48","date_gmt":"2026-10-20T13:00:48","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=tutorial&p=150770"},"modified":"2026-10-20T13:49:23","modified_gmt":"2026-10-20T13:49:23","slug":"%d8%a3%d8%b3%d8%a8%d8%a7%d8%a8-%d8%a7%d8%ae%d8%aa%d9%84%d8%a7%d9%81-%d8%b1%d8%b5%d9%8a%d8%af-%d8%a7%d9%84%d9%85%d8%ae%d8%b2%d9%88%d9%86-%d9%81%d9%8a-%d8%a7%d9%84%d9%86%d8%b8%d8%a7%d9%85-%d8%b9%d9%86","status":"publish","type":"tutorial","link":"https:\/\/docs.daftra.com\/en\/tutorial\/%d8%a3%d8%b3%d8%a8%d8%a7%d8%a8-%d8%a7%d8%ae%d8%aa%d9%84%d8%a7%d9%81-%d8%b1%d8%b5%d9%8a%d8%af-%d8%a7%d9%84%d9%85%d8%ae%d8%b2%d9%88%d9%86-%d9%81%d9%8a-%d8%a7%d9%84%d9%86%d8%b8%d8%a7%d9%85-%d8%b9%d9%86\/","title":{"rendered":"Why the Stock Balance in the System Differs from the Physical Count, and How to Fix It"},"content":{"rendered":"
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This guide covers the reasons that can make the quantity recorded in the system differ from the quantity actually in the warehouse, and explains how to check and fix each reason. It’s best to review the cases in the order listed, then settle the final difference through stocktaking.<\/p>\n

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Contents<\/p>\n

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  1. First: how the system calculates the stock balance<\/strong><\/a><\/li>\n
  2. Quick checklist<\/strong><\/a><\/li>\n
  3. Case 1: Documents that don’t deduct from inventory<\/strong><\/a><\/li>\n
  4. Case 2: Requisitions that weren’t approved<\/strong><\/a><\/li>\n
  5. Case 3: Purchase invoices not received<\/strong><\/a><\/li>\n
  6. Case 4: POS sessions<\/strong><\/a><\/li>\n
  7. Case 5: Untracked products or manually typed items<\/strong><\/a><\/li>\n
  8. Case 6: The quantity is recorded in another warehouse<\/strong><\/a><\/li>\n
  9. Case 7: Transfers between warehouses<\/strong><\/a><\/li>\n
  10. Case 8: Damaged, lost or consumed goods<\/strong><\/a><\/li>\n
  11. Case 9: Allowing negative inventory<\/strong><\/a><\/li>\n
  12. Case 10: Manufacturing orders<\/strong><\/a><\/li>\n
  13. Case 11: Incomplete stocktaking<\/strong><\/a><\/li>\n
  14. Case 12: Different units and bundled products<\/strong><\/a><\/li>\n
  15. Other cases<\/strong><\/a><\/li>\n
  16. Steps to check a specific product<\/strong><\/a><\/li>\n
  17. FAQs<\/strong><\/a><\/li>\n<\/ol>\n<\/div>\n

    First: how the system calculates the stock balance<\/h2>\n

    A product’s balance is calculated from the total of approved inventory movements only. As a result:<\/p>\n