{"id":150319,"date":"2026-10-12T11:15:10","date_gmt":"2026-10-12T11:15:10","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=tutorial&p=150319"},"modified":"2026-10-12T12:25:54","modified_gmt":"2026-10-12T12:25:54","slug":"financial-transactions-report-view-all-money-in-and-out-with-a-running-balance","status":"publish","type":"tutorial","link":"https:\/\/docs.daftra.com\/en\/tutorial\/financial-transactions-report-view-all-money-in-and-out-with-a-running-balance\/","title":{"rendered":"Financial Transactions Report: View All Money In and Out with a Running Balance"},"content":{"rendered":"
\n

The Financial Transactions<\/strong> report shows all the money that came into and went out of your business during a specific period in one statement sorted by date: client payments, supplier payments, expenses, and incomes. It shows a running balance after each transaction, along with the balance at the start and end of the period, so you can quickly see the net movement of money.<\/p>\n

\n

In this article<\/p>\n

    \n
  1. Viewing the Report<\/strong><\/a><\/li>\n
  2. Report Filters<\/strong><\/a><\/li>\n
  3. Report Content<\/strong><\/a><\/li>\n
  4. What Appears in the Report?<\/strong><\/a><\/li>\n
  5. Printing and Exporting<\/strong><\/a><\/li>\n
  6. How It Differs From the Cash Flow Report<\/strong><\/a><\/li>\n
  7. Notes<\/strong><\/a><\/li>\n
  8. FAQs<\/strong><\/a><\/li>\n<\/ol>\n<\/div>\n

    Viewing the Report<\/h2>\n
      \n
    1. From the main menu, click Reports<\/strong><\/a>.<\/li>\n
    2. In Accounting Reports<\/strong>, find Financial Transactions<\/strong><\/a> and click View<\/strong>.<\/li>\n
    3. Set the filters you need, then click Search<\/strong>. To clear the filters, click Reset<\/strong>.<\/li>\n<\/ol>\n
      \n

      \ud83d\udec8<\/span><\/p>\n

      Note:<\/strong> the report appears to users with permission to view accounting reports (such as viewing all invoices or all expenses).<\/p>\n<\/div>\n

      Report Filters<\/h2>\n\n\n\n\n\n\n\n
      Filter<\/th>\nDescription<\/th>\n<\/tr>\n
      Date Range<\/strong><\/td>\nSelect Last month<\/strong> (the whole previous month), Last year<\/strong> (the whole previous year), or Custom<\/strong> and set the From<\/strong> and To<\/strong> dates yourself.<\/td>\n<\/tr>\n
      Currency<\/strong><\/td>\nThe report shows the transactions of one currency only, which is the account’s base currency by default. To view the transactions of another currency, select it from the list.<\/td>\n<\/tr>\n
      Branch<\/strong><\/td>\nAppears when the Branches app is enabled. Select one or more branches, or keep All Branches<\/strong> to view all the branches you have access to.<\/td>\n<\/tr>\n
      Reservation<\/strong><\/td>\nAppears when the Work Orders app is enabled. Use it to view the transactions of a specific reservation.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

      Report Content<\/h2>\n

      The report title appears with its currency, such as Financial Transactions (SAR), followed by a table with these columns:<\/p>\n\n\n\n\n\n\n\n
      Column<\/th>\nDescription<\/th>\n<\/tr>\n
      Date<\/strong><\/td>\nThe date of the transaction.<\/td>\n<\/tr>\n
      Description<\/strong><\/td>\nThe transaction type and number, the payment method, and the related document, with a link to open it.<\/td>\n<\/tr>\n
      Amount<\/strong><\/td>\nPositive (green) for money coming in, and negative (red) for money going out.<\/td>\n<\/tr>\n
      Balance After<\/strong><\/td>\nThe running balance after this transaction.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
        \n
      • The first row is the Start of period balance<\/strong>: the net of all transactions before the start date of the period.<\/li>\n
      • At the end of the table: Total Income<\/strong> (the sum of money coming in), Total Expenses<\/strong> (the sum of money going out), and the End of period balance<\/strong>.<\/li>\n
      • Transactions are sorted by date, up to 300 per page, with buttons to move between pages. The running balance carries over between pages.<\/li>\n<\/ul>\n

        What Appears in the Report?<\/h2>\n\n\n\n\n\n\n\n\n\n\n\n
        Transaction<\/th>\nSign<\/th>\nDescription Example<\/th>\n<\/tr>\n
        Sales invoice payments<\/td>\nIn (+)<\/td>\nInvoice Payment<\/strong> #…, Payment Method: …, For Invoice# …<\/td>\n<\/tr>\n
        Client payments without an invoice (advance credit)<\/td>\nIn (+)<\/td>\nA payment recorded for the client.<\/td>\n<\/tr>\n
        Incomes<\/strong> (receipt vouchers)<\/td>\nIn (+)<\/td>\nIncome<\/strong> #… – with the category.<\/td>\n<\/tr>\n
        Refunds of returned invoices and credit notes<\/td>\nBased on the recorded amount<\/td>\nA refund payment for the returned invoice.<\/td>\n<\/tr>\n
        Purchase invoice payments and supplier payments<\/td>\nOut (\u2212)<\/td>\nA payment for the purchase invoice or the supplier.<\/td>\n<\/tr>\n
        Purchase refund payments<\/td>\nBased on the recorded amount<\/td>\nPurchase Refund Payment<\/strong> #…, Payment Method: …, For Purchase Invoice# …<\/td>\n<\/tr>\n
        Expenses<\/strong> (payment vouchers)<\/td>\nOut (\u2212)<\/td>\nExpense<\/strong> #… – with the category.<\/td>\n<\/tr>\n
        Time tracking costs<\/td>\nOut (\u2212)<\/td>\nA time tracking cost.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

        Not shown in the report:<\/strong><\/p>\n

          \n
        • Incomplete payments (pending or failed).<\/li>\n
        • Payments for draft<\/strong> invoices and purchase invoices.<\/li>\n
        • Payments made from the client credit<\/strong> or supplier credit<\/strong>, because they don’t represent an actual movement of money.<\/li>\n
        • Transfers between treasuries, and journal entries.<\/li>\n
        • Transactions in currencies other than the selected one (they aren’t converted).<\/li>\n<\/ul>\n

          Printing and Exporting<\/h2>\n
            \n
          • Print<\/strong>: to print the report.<\/li>\n
          • Export Options<\/strong>: Export to CSV<\/strong>, Export to Excel<\/strong>, or Export to PDF<\/strong>.<\/li>\n
          • Printing and exporting include all the transactions of the period (up to 10,000 transactions), not just the page you’re viewing.<\/li>\n<\/ul>\n

            How It Differs From the Cash Flow Report<\/h2>\n\n\n\n\n\n\n\n
            <\/th>\nFinancial Transactions<\/th>\nCash Flow Report<\/strong><\/a><\/th>\n<\/tr>\n
            Data source<\/td>\nPayments, expenses, and incomes directly<\/td>\nJournal entries and accounts<\/td>\n<\/tr>\n
            Format<\/td>\nA transaction-by-transaction statement with a running balance<\/td>\nA summary of cash flows by activity<\/td>\n<\/tr>\n
            Currency<\/td>\nOne currency at a time<\/td>\nThe base currency<\/td>\n<\/tr>\n
            Best for<\/td>\nReviewing every inflow and outflow of money in detail<\/td>\nAnalyzing the sources and uses of cash<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

            Notes<\/h2>\n
              \n
            • The report doesn’t show transactions by treasury or payment method, and has no filter for them. To review the movement of a specific treasury, use the Ledger<\/strong> report for the treasury account, or the treasury page.<\/li>\n
            • Total Income<\/strong> and Total Expenses<\/strong> at the end of the table are calculated for the transactions shown on the current page. For the totals of the whole period, print or export the report.<\/li>\n
            • The report doesn’t include charts or grouping by period.<\/li>\n<\/ul>\n

              FAQs<\/h2>\n

              Why doesn’t a payment I recorded appear?<\/h3>\n

              Make sure the payment is completed<\/strong>, the invoice isn’t a draft, the payment isn’t from the client’s credit, its currency is the one selected in the filter, and its date is within the period.<\/p>\n

              Why don’t transactions in US dollars appear?<\/h3>\n

              The report shows one currency only. Select US dollars in the Currency<\/strong> filter.<\/p>\n

              Why don’t transfers between treasuries appear?<\/h3>\n

              Because a transfer moves money within your business rather than into or out of it, so it doesn’t appear in the report.<\/p>\n

              Where does the start of period balance come from?<\/h3>\n

              It’s the net of all the transactions included in the report before the start date of the period, in the same currency and branches.<\/p>\n<\/div>\n","protected":false},"author":39,"featured_media":0,"template":"","categories":[2094,2095],"tags":[21116,21119,21113,21120,21122,21121,21117,21114,21115,21118],"class_list":["post-150319","tutorial","type-tutorial","status-publish","hentry","category-accounting-reports","category-accounting-reports-2","tag-cash-movement-report","tag-export-financial-transactions","tag-financial-transactions-report","tag-financial-transactions-vs-cash-flow","tag-how-to-see-the-running-balance-of-payments","tag-how-to-view-all-money-in-and-out","tag-incoming-and-outgoing-payments","tag-money-in-and-out-report","tag-running-balance-report","tag-start-of-period-balance"],"yoast_head":"\nFinancial Transactions Report: View All Money In and Out with a Running Balance - Daftra Knowledge Base<\/title>\n<meta name=\"description\" content=\"Learn how to use the Daftra Financial Transactions report to view all money in and out of your business by date, with a running balance after each transaction.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/tutorial\/financial-transactions-report-view-all-money-in-and-out-with-a-running-balance\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Financial Transactions Report: View All Money In and Out with a Running Balance - 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