{"id":148901,"date":"2026-10-20T13:56:56","date_gmt":"2026-10-20T13:56:56","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=tutorial&#038;p=148901"},"modified":"2026-10-20T13:57:16","modified_gmt":"2026-10-20T13:57:16","slug":"school-management-app-glossary","status":"publish","type":"tutorial","link":"https:\/\/docs.daftra.com\/en\/tutorial\/school-management-app-glossary\/","title":{"rendered":"School Management App Glossary"},"content":{"rendered":"<div dir=\"ltr\" lang=\"en\">\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The School Management app in Daftra uses a set of terms for organizing stages, grades, and classes, registering guardians, recording attendance and marks, promoting students at the end of the year, and managing buses and student contracts. This School Management app glossary explains the meaning of each term, grouped by app section, so you understand every field and status you see.<\/p>\n<div style=\"display: flex; gap: 10px; background: #f6f8fb; border-left: 4px solid #1a56db; border-radius: 6px; padding: 14px 16px; margin: 0 0 18px;\">\n<p><span style=\"flex: 0 0 auto; font-size: 18px; line-height: 1.6;\">\ud83d\udec8<\/span><\/p>\n<p style=\"margin: 0; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Note:<\/strong> These terms appear after you activate the School Management app on your account. To learn how, see <a style=\"color: #1a56db;\" href=\"https:\/\/docs.daftra.com\/en\/?post_type=tutorial&amp;p=148852&amp;preview=true\"><strong style=\"color: #1a56db;\">Activate the Schools Management System<\/strong><\/a>. After activation, you&#8217;ll find all the app settings as cards in <strong style=\"color: #111827;\">Clients<\/strong> \u2192 <strong style=\"color: #111827;\">Client Settings<\/strong>, and students are registered in the system as clients.<\/p>\n<\/div>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Academic Structure<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The app organizes students into three levels: stage, then grade, then class.<\/p>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Term<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Meaning<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Stage<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The top level of the structure, such as secondary school. A stage has a <strong style=\"color: #111827;\">Stage name<\/strong>, a <strong style=\"color: #111827;\">Short name<\/strong>, and a <strong style=\"color: #111827;\">Responsible supervisor<\/strong> from your employees. Stages are defined in the <strong style=\"color: #111827;\">Stage Management<\/strong> card.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Grade<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">A study level within a stage, such as Grade 10. Each grade has <strong style=\"color: #111827;\">Assigned staff<\/strong>, a <strong style=\"color: #111827;\">List of classes<\/strong>, and its pass and promotion conditions. Grades are defined in the <strong style=\"color: #111827;\">Grades<\/strong> card.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Next grade<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The grade students move to when they pass. If left empty, the grade is treated as the final grade (graduation).<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Class<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">A group of students within a grade, such as Class A. A class has a <strong style=\"color: #111827;\">Class name<\/strong> and a <strong style=\"color: #111827;\">Maximum capacity<\/strong> for the number of students. Classes are defined in the <strong style=\"color: #111827;\">Classes<\/strong> card.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Subject<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">A subject that belongs to a specific grade, defined in the <strong style=\"color: #111827;\">Subjects<\/strong> card. It has a <strong style=\"color: #111827;\">Subject code<\/strong>, a <strong style=\"color: #111827;\">Subject name<\/strong>, a <strong style=\"color: #111827;\">Final mark<\/strong>, a <strong style=\"color: #111827;\">Passing mark<\/strong>, and the <strong style=\"color: #111827;\">Academic terms for the subject<\/strong>.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Core subject<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Sets whether the subject is core or additional. The promotion file counts failed core subjects and failed additional subjects separately.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Has a second round<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Sets whether a student who fails the subject can take a second-round exam in it.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Final mark<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The highest mark a student can get in the subject.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Passing mark<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The lowest mark a student needs to pass the subject.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Academic Years and Terms<\/h2>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Term<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Meaning<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Academic year<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The school year. It has a <strong style=\"color: #111827;\">Year name<\/strong>, a <strong style=\"color: #111827;\">Start date<\/strong>, an <strong style=\"color: #111827;\">End date<\/strong>, and <strong style=\"color: #111827;\">The academic year&#8217;s terms<\/strong>. Academic years are defined in the <strong style=\"color: #111827;\">Academic years<\/strong> card.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Academic term<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">A part of the academic year in which marks are recorded. Term names are defined in the <strong style=\"color: #111827;\">List of academic terms<\/strong> card, then added to each academic year in <strong style=\"color: #111827;\">The academic year&#8217;s terms<\/strong> list, with a start and end date.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Final term<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">A switch on each term in the academic year that marks it as the last term of the year.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Final total calculation method<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">How the student&#8217;s year result is calculated from their term results: <strong style=\"color: #111827;\">Total<\/strong>, <strong style=\"color: #111827;\">Average<\/strong>, or <strong style=\"color: #111827;\">Last term<\/strong>.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Education system<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The education system the student follows. It&#8217;s selected in the student&#8217;s file from the systems defined in the <strong style=\"color: #111827;\">Education Systems<\/strong> card.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Pass and Promotion Conditions<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">These are set in the <strong style=\"color: #111827;\">Grade settings<\/strong> section inside each grade, and they decide each student&#8217;s result at the end of the year:<\/p>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Term<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Meaning<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Maximum number of failed subjects allowed to move to the next stage<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The highest number of subjects a student can fail and still move to the next grade. Required. The default is 0.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Maximum number of subjects to move to the second round<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The highest number of subjects a student can fail and still qualify for the second round. Required. The default is 0.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Required total percentage to pass<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The overall percentage a student needs to pass the year. Required. The default is 50.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div style=\"background: #f3faf6; border-left: 4px solid #0e9f6e; border-radius: 6px; padding: 14px 16px; margin: 0 0 18px;\">\n<p style=\"margin: 0 0 6px; line-height: 1.9; font-size: 16px; color: #111827; font-weight: bold;\">Example:<\/p>\n<div style=\"line-height: 1.9; font-size: 16px; color: #1f2430;\">Grade settings: maximum failed subjects to move to the next stage 0, maximum subjects to move to the second round 2, and required total percentage 50%.<br \/>\nA student who failed no subjects and scored 80% \u2192 <strong>moves to the next grade<\/strong>.<br \/>\nA student who failed one subject \u2192 <strong>second round<\/strong>.<br \/>\nA student who failed 3 subjects \u2192 <strong>retained<\/strong>.<\/div>\n<\/div>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Students and Guardians<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">You add a student from <strong style=\"color: #111827;\">Clients<\/strong> \u2192 <strong style=\"color: #111827;\">Add New Client<\/strong>. The school-specific details appear in the <strong style=\"color: #111827;\">Additional info for application Schools Management System<\/strong> section at the bottom of the page.<\/p>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Term<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Meaning<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Code Number<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The student&#8217;s number in the system. It&#8217;s generated automatically in sequence when you add the student.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">ID number<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The student&#8217;s ID number. This field is required.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Noor system registration status<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The student&#8217;s registration status in the Noor education system.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Mother&#8217;s mobile \/ Father&#8217;s mobile<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The mobile numbers of the student&#8217;s parents. The system checks that each number is valid for the selected country.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Guardian<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The person responsible for the student. This field is required. You select the guardian from those registered in the <strong style=\"color: #111827;\">Guardians<\/strong> card, or add one directly with the <strong style=\"color: #111827;\">Add guardian<\/strong> button. The <strong style=\"color: #111827;\">Guardian&#8217;s data<\/strong> button shows their details.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Relationship<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">How the guardian or relative is related to the student: father, mother, sibling, paternal uncle or aunt, maternal uncle or aunt, grandparent, or other.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">ID type<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The type of the student&#8217;s or guardian&#8217;s ID: national ID, family card, residence permit (Iqama), visit visa, passport, or other.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Relatives<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Other people linked to the student besides the main guardian. Each relative has a full name, mobile number, ID number and type, relationship, and work address. You can add as many relatives as you need.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Data Delivery<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The section for the student&#8217;s transport details: <strong style=\"color: #111827;\">Bus<\/strong>, <strong style=\"color: #111827;\">House number<\/strong>, and <strong style=\"color: #111827;\">Home location link<\/strong>.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Attachments<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The student&#8217;s files, such as an ID copy or certificates. Each file has an <strong style=\"color: #111827;\">Attachment label<\/strong> that identifies it.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Default student status<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The status a student gets automatically when added. It&#8217;s set in the <strong style=\"color: #111827;\">General settings<\/strong> card.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Student status transition settings<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Sets, for each <strong style=\"color: #111827;\">Current status<\/strong>, the <strong style=\"color: #111827;\">Allowed next statuses<\/strong> it can be changed to manually. It&#8217;s set in the <strong style=\"color: #111827;\">General settings<\/strong> card.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Attendance<\/h2>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Term<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Meaning<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Student attendance record<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The attendance of one class&#8217;s students on a specific date. It&#8217;s recorded in the <strong style=\"color: #111827;\">Student attendance<\/strong> card, along with the academic year and the name of the employee who recorded it.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Record attendance<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">A button on the <strong style=\"color: #111827;\">Clients<\/strong> page that opens a window for recording a whole class&#8217;s attendance at once, by selecting the grade and then the class.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Attendance status<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Each student&#8217;s status in the record: Present, Absent, Late, or Excused.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Attendance percentage<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The student&#8217;s attendance percentage over the year. It appears in the annual promotion file.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Marks<\/h2>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Term<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Meaning<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Mark sheet<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">A sheet for recording a whole class&#8217;s marks in one subject for a specific term and round, then approving it and carrying it forward to the term results. It has a row for each student with their component marks, total, percentage, and pass status. Mark sheets are in the <strong style=\"color: #111827;\">Mark sheets<\/strong> card.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Record marks<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">A button on the <strong style=\"color: #111827;\">Clients<\/strong> page that opens a window for recording a whole class&#8217;s marks in one subject at once, by selecting the round, academic year, academic term, grade, class, and subject.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Mark components<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The parts that make up a student&#8217;s total in a subject: behavior, homework, monthly, project, extra marks, and end of term.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Monthly mark sheet<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">A sheet for recording one type of mark (behavior, homework, monthly, project, or extra marks) for a whole class in a subject, with a date and a description. It&#8217;s linked to the term mark sheet. Monthly mark sheets are in the <strong style=\"color: #111827;\">Monthly mark sheets<\/strong> card.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Final exam pass mark<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The lowest mark a student needs in the end-of-term exam to pass.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Round<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Whether the mark sheet is for the first round or the second round.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Term results<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Each student&#8217;s result in each academic term, updated from approved mark sheets.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Academic year results<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Each student&#8217;s final result for the year, the decision, and the next grade.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Year End and Second Round<\/h2>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Term<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Meaning<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Close out the academic year<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The <strong style=\"color: #111827;\">Close out the academic year and create promotion files<\/strong> button at the bottom of the Client Settings page. It creates promotion files for students based on each grade&#8217;s pass and promotion conditions.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Annual promotion file<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">A file for each class to review, approve, and carry out the promotion of students to the next grade. It shows the number of students who passed, failed, and got a second chance. For each student, it shows total subjects, failed core and additional subjects, the failed subjects themselves, marks and percentage, attendance percentage, and the <strong style=\"color: #111827;\">Final Decision<\/strong>. Promotion files are in the <strong style=\"color: #111827;\">Annual promotion files<\/strong> card.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Final Decision<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The student&#8217;s result at the end of the year: <strong style=\"color: #111827;\">Promote<\/strong>, <strong style=\"color: #111827;\">Retain<\/strong>, or <strong style=\"color: #111827;\">Second round<\/strong>.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Second round<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">A re-sit exam for students who failed a limited number of subjects. Each subject has a second-round sheet with each student&#8217;s mark and pass status, managed in the <strong style=\"color: #111827;\">Second Round<\/strong> card.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Buses<\/h2>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Term<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Meaning<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Bus<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">A vehicle for transporting students, defined in the <strong style=\"color: #111827;\">Buses<\/strong> card. It has a name, plate number, passenger capacity, route, departure time, and return time.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Bus status<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Available<\/strong> or <strong style=\"color: #111827;\">Out of Service<\/strong>.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Student Contracts<\/h2>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Term<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Meaning<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Student contract<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The student&#8217;s enrollment contract for the academic year, managed in the <strong style=\"color: #111827;\">Student contracts<\/strong> card. It includes the student and guardian details, services and fees, payment schedule, and contract status. It&#8217;s printed with the <strong style=\"color: #111827;\">Student Enrollment Contract<\/strong> template.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Services and fees<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The items the guardian pays for. Each item has a quantity, price, discounts, tax, and total.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Discount types<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Five types you can apply to each item: allowed discount, sibling discount, teachers&#8217; children, neighbors&#8217; discount, and other discounts.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Payment schedule<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The split of the contract total into payments. Each payment has a number, a due date, and a percentage of the total.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">FAQs<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">What&#8217;s the difference between a grade, a class, and an academic term?<\/strong> A grade is a study level, such as Grade 10. A class is a group of students within a grade, such as Class A. An academic term is a part of the academic year in which marks are recorded.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Where do I find the School Management app settings?<\/strong> In <strong style=\"color: #111827;\">Clients<\/strong> \u2192 <strong style=\"color: #111827;\">Client Settings<\/strong>. The app cards appear after the client settings cards.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">What happens if I don&#8217;t set a next grade?<\/strong> The grade is treated as a final grade, and students who pass it graduate instead of moving to another grade.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">What&#8217;s the difference between the second round and being retained?<\/strong> The second round is a chance to re-sit the subjects a student failed, if the number of failed subjects is within the allowed limit. Being retained means the student stays in the same grade.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">What&#8217;s the difference between a mark sheet and a monthly mark sheet?<\/strong> A mark sheet combines all of a student&#8217;s mark components in a subject for the term. A monthly mark sheet records one type of mark, such as homework or behavior, for a whole class.<\/li>\n<\/ul>\n<\/div>\n","protected":false},"author":39,"featured_media":0,"template":"","categories":[2055,19630],"tags":[19827,19828,19820,19823,19826,19824,19821,19822,19818,19819,19825,19829,19831,19830,22793,20256,21972,22796],"class_list":["post-148901","tutorial","type-tutorial","status-publish","hentry","category-external-apps-integration","category-schools-management-system","tag-annual-promotion-file","tag-close-out-the-academic-year","tag-daftra-school-management","tag-grade-and-class","tag-mark-sheet","tag-pass-and-promotion-conditions","tag-school-app-terminology","tag-school-erp-definitions","tag-school-management-app-glossary","tag-school-management-app-terms","tag-second-round","tag-student-contracts","tag-what-does-second-round-mean-in-the-school-management-app","tag-what-is-the-difference-between-grade-and-class-in-daftra","tag----en","tag------en","tag---en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - 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