{"id":148237,"date":"2026-10-13T08:24:33","date_gmt":"2026-10-13T08:24:33","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=tutorial&#038;p=148237"},"modified":"2026-10-13T08:25:02","modified_gmt":"2026-10-13T08:25:02","slug":"mark-an-invoice-as-delivered-on-creation-and-set-the-delivery-date","status":"publish","type":"tutorial","link":"https:\/\/docs.daftra.com\/en\/tutorial\/mark-an-invoice-as-delivered-on-creation-and-set-the-delivery-date\/","title":{"rendered":"Mark an Invoice as Delivered on Creation and Set the Delivery Date"},"content":{"rendered":"<div dir=\"ltr\" lang=\"en\">\n<p style=\"margin: 0 0 14px; line-height: 1.8; font-size: 16px; color: #1f2430;\">Daftra lets you mark an invoice as delivered to the client at the moment you create it and set the actual <strong style=\"color: #111827;\">Delivery Date<\/strong>, so the outbound stock transaction is recorded on the delivery date and time instead of the invoice creation date. You can also save the invoice without delivery and mark it as delivered later. This guide explains the default delivery setting, how to mark an invoice as delivered when creating it, what happens when you save it without delivery, and how each status affects your stock.<\/p>\n<div style=\"display: flex; gap: 10px; background: #f6f8fb; border-left: 4px solid #1a56db; border-radius: 6px; padding: 14px 16px; margin: 0 0 18px;\">\n<p><span style=\"flex: 0 0 auto; font-size: 18px; line-height: 1.6;\">\ud83d\udec8<\/span><\/p>\n<p style=\"margin: 0; line-height: 1.8; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Note:<\/strong> Delivery options appear on sales invoices only when the <strong style=\"color: #111827;\">Requisitions for Sales Invoices<\/strong> setting is disabled. When it is enabled, all these options are hidden, and products continue to be delivered through requisitions as usual.<\/p>\n<\/div>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Before You Begin<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">Disable <strong style=\"color: #111827;\">Requisitions for Sales Invoices<\/strong> from <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/settings\/inventory\"><strong style=\"color: #1a56db;\">Inventory Settings.<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">To change the default delivery setting, you need the <strong style=\"color: #111827;\">Edit General Settings<\/strong> permission, which is managed from <strong><a href=\"https:\/\/go.daftra.com\/owner\/roles\/index\">Manage Employee Roles<\/a><\/strong>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">To create the invoice, you need the <strong style=\"color: #111827;\">Add New Invoices for All Clients<\/strong> or <strong style=\"color: #111827;\"><strong style=\"color: #111827;\">Add New Invoices for His Clients <\/strong><\/strong>permission. See <strong><a style=\"color: #1a56db;\" href=\"https:\/\/docs.daftra.com\/en\/tutorial\/creating-an-invoice\/\">Create a Sales Invoice<\/a><\/strong> for an explanation of the other invoice fields.<\/li>\n<\/ul>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Set the Default Delivery Setting<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.8; font-size: 16px; color: #1f2430;\">This setting controls whether the <strong style=\"color: #111827;\">Mark as Delivered<\/strong>\u00a0checkbox is checked or unchecked by default on every new sales invoice.<\/p>\n<ol style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">Open <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/invoices\/settings\"><strong style=\"color: #1a56db;\">Sales Settings<\/strong><\/a>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">Go to the <strong style=\"color: #111827;\">Inventory Control <\/strong>section.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">Turn <strong style=\"color: #111827;\">Mark Sales Invoices as Delivered by Default<\/strong> on or off.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">Click <strong style=\"color: #111827;\">Save<\/strong>.<\/li>\n<\/ol>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Setting<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">What happens on new invoices<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">On<\/strong> (default)<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The <strong style=\"color: #111827;\">Mark as Delivered<\/strong> checkbox is checked, so the invoice is saved as delivered unless you uncheck it.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Off<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The checkbox is unchecked, so the invoice is saved as undelivered unless you check it.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"margin: 0 0 14px; line-height: 1.8; font-size: 16px; color: #1f2430;\">The setting only controls the default value; you can still change the checkbox on each invoice.<\/p>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Mark an Invoice as Delivered When Creating It<\/h2>\n<ol style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">Open <strong style=\"color: #111827;\">Sales<\/strong> from the side menu, then click <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/invoices\/add\"><strong style=\"color: #1a56db;\">Create Invoice<\/strong><\/a>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">Enter the invoice, client, and item details as usual.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">Below the invoice items and above the Notes\/Terms field, click the <strong style=\"color: #111827;\">Delivery<\/strong>\u00a0tab.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">Make sure the <strong>Mark as<\/strong> <strong style=\"color: #111827;\">Delivered<\/strong> checkbox is checked.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">In the <strong style=\"color: #111827;\">Delivery Date<\/strong> field that appears, keep the current date and time, or change them to the actual delivery date and time.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">Save the invoice.<\/li>\n<\/ol>\n<p style=\"margin: 0 0 14px; line-height: 1.8; font-size: 16px; color: #1f2430;\">After saving, the system records outbound stock transactions for all product lines on the specified delivery date, and the invoice shows the <strong style=\"color: #111827;\">Delivered<\/strong> status in green next to the payment status.<\/p>\n<div style=\"background: #f3faf6; border-left: 4px solid #0e9f6e; border-radius: 6px; padding: 14px 16px; margin: 0 0 18px;\">\n<p style=\"margin: 0 0 6px; line-height: 1.8; font-size: 16px; color: #111827; font-weight: bold;\">Example:<\/p>\n<div style=\"line-height: 1.8; font-size: 16px; color: #1f2430;\">You delivered the products to the client on March 10 at 3:00 PM and created the invoice on March 12.<br \/>\nCheck <strong>Mark as Delivered<\/strong> and enter March 10, 3:00 PM in <strong>Delivery Date<\/strong> \u2192 the outbound stock transaction is recorded on <strong>March 10, 3:00 PM<\/strong>, not on the invoice creation date.<\/div>\n<\/div>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Save an Invoice Without Delivery<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.8; font-size: 16px; color: #1f2430;\">If you haven&#8217;t delivered the products yet, uncheck <strong style=\"color: #111827;\">Mark as Delivered<\/strong> before saving; the <strong style=\"color: #111827;\">Delivery Date<\/strong> field is hidden. When you save:<\/p>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">No outbound stock transaction is recorded, so product balances stay unchanged until delivery.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">The invoice shows the <strong style=\"color: #111827;\">Undelivered<\/strong> status in red next to the payment status.<\/li>\n<\/ul>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">How It Works<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">When you save an invoice with <strong style=\"color: #111827;\">Mark as Delivered<\/strong> checked, outbound stock transactions for all product lines are recorded using the <strong style=\"color: #111827;\">Delivery Date<\/strong> value, not the invoice date or the time of saving.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">When you save with the checkbox unchecked, no stock transaction is recorded and the invoice is saved as <strong style=\"color: #111827;\">Undelivered<\/strong>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">The delivery status is independent of the payment status and appears next to it on the invoice: <strong style=\"color: #111827;\">Delivered<\/strong> in green or <strong style=\"color: #111827;\">Undelivered<\/strong> in red.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">You can edit the invoice regardless of its delivery status.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">You can create a refund or credit note for the invoice regardless of its delivery status.<\/li>\n<\/ul>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Important Notes<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">When <strong style=\"color: #111827;\">Requisitions for Sales Invoices<\/strong> is enabled, all delivery options are hidden from the invoice, and the requisition flow stays unchanged.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\">An undelivered invoice doesn&#8217;t deduct products from stock; their balance remains available until delivery is recorded.<\/li>\n<\/ul>\n<h2 style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">FAQs<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Why don&#8217;t I see the &#8220;Mark as Delivered&#8221; checkbox on the invoice?<\/strong> Because Requisitions for Sales Invoices is enabled. Disable it from Inventory Settings to show the delivery options.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Why is the &#8220;Mark as Delivered&#8221; checkbox checked automatically?<\/strong> Because <strong style=\"color: #111827;\">Mark Sales Invoices as Delivered by Default<\/strong> is turned on. You can uncheck the box on the invoice or turn the setting off from Sales Settings.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">What&#8217;s the difference between the invoice date and the delivery date?<\/strong> The invoice date is when the invoice is issued, while the delivery date is when the outbound stock transaction is recorded. They can differ, for example, when products are delivered two days before the invoice is issued.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Why can&#8217;t I change the default delivery setting?<\/strong> Because your role doesn&#8217;t have the Edit General Settings permission. Contact the account owner.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Why wasn&#8217;t stock deducted after I saved the invoice?<\/strong> Because the invoice was saved with &#8220;Mark as Delivered&#8221; unchecked, so its status is Undelivered. Mark it as delivered from the top of the invoice or from the Stock tab.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.8; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Can I edit a delivered invoice or create a refund for it?<\/strong> Yes. Editing and creating a refund or credit note are available regardless of the delivery status.<\/li>\n<\/ul>\n<\/div>\n","protected":false},"author":39,"featured_media":0,"template":"","categories":[2149,2155,2150],"tags":[18640,18637,18632,18633,18641,18631,18630,18636,18638,18639,18634,18635,18644,18643,18642,18672,18674,18675,18732],"class_list":["post-148237","tutorial","type-tutorial","status-publish","hentry","category-invoices-and-estimates","category-sales-invoice","category-sales-settings","tag-confirm-invoice-delivery","tag-deduct-stock-on-delivery","tag-delivery-date","tag-delivery-tab","tag-how-to-set-the-delivery-date-on-a-sales-invoice","tag-mark-as-delivered","tag-mark-invoice-as-delivered","tag-mark-sales-invoices-as-delivered-by-default","tag-outbound-stock-transaction","tag-record-goods-delivery-to-client","tag-sales-invoice-delivery-status","tag-undelivered-invoice","tag-whats-the-difference-between-invoice-date-and-delivery-date","tag-why-dont-i-see-the-mark-as-delivered-checkbox","tag-why-wasnt-stock-deducted-after-saving-the-invoice","tag------en","tag---en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - 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