{"id":155198,"date":"2026-11-02T08:49:08","date_gmt":"2026-11-02T08:49:08","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=faq&#038;p=155198"},"modified":"2026-11-02T08:55:56","modified_gmt":"2026-11-02T08:55:56","slug":"why-was-my-request-approved-automatically-by-the-system","status":"publish","type":"faq","link":"https:\/\/docs.daftra.com\/en\/faq\/why-was-my-request-approved-automatically-by-the-system\/","title":{"rendered":"Why Was My Request Approved Automatically by the System?"},"content":{"rendered":"<div dir=\"ltr\" lang=\"en\">\n<p style=\"margin: 0 0 14px; line-height: 1.8; font-size: 16px; color: #1f2430;\">The system approves your request automatically when you are the only approver at <strong style=\"color: #111827;\">every<\/strong> approval level. The system never asks an employee to approve their own request, so it removes the requester from the approvers at each level and skips any level that has no other approver left. If all levels are skipped, the request status becomes <strong style=\"color: #111827;\">Approved<\/strong>.<\/p>\n<p style=\"margin: 0 0 14px; line-height: 1.8; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">When does this happen?<\/strong><\/p>\n<ul style=\"margin: 0 0 18px; padding-left: 22px;\">\n<li style=\"margin-bottom: 8px; line-height: 1.8; font-size: 16px; color: #1f2430;\">You are a department manager, and the approver in the approval configuration is <strong style=\"color: #111827;\">Department Managers<\/strong>.<\/li>\n<li style=\"margin-bottom: 8px; line-height: 1.8; font-size: 16px; color: #1f2430;\">You are selected by name as an approver through <strong style=\"color: #111827;\">Other Employees<\/strong>.<\/li>\n<li style=\"margin-bottom: 8px; line-height: 1.8; font-size: 16px; color: #1f2430;\">In <strong style=\"color: #111827;\">Single Approval<\/strong>: you are the only approver.<\/li>\n<\/ul>\n<p style=\"margin: 0 0 14px; line-height: 1.8; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">What appears in the request history?<\/strong><\/p>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px; font-size: 15px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Case<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">What appears in Request History<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left;\">No other person approved at any level<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left;\"><strong style=\"color: #111827;\">Auto-Approved by System<\/strong>, followed by the reason: \u201cEvery approver was the same employee who submitted the request, and no other approver was available.\u201d<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left;\">Another person approved at one level or more<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left;\">Only the usual approval line with the approver\u2019s name (Approved by [Name]). The auto-approval line does not appear.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p style=\"margin: 0 0 14px; line-height: 1.8; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Example:<\/strong> Mona is the HR department manager. The approval configuration uses <strong style=\"color: #111827;\">Single Approval<\/strong>, and the approver is <strong style=\"color: #111827;\">Department Managers<\/strong>. When Mona submits a leave application for herself, the only approver is Mona, so the system removes her and no other approver is left. The request status becomes <strong style=\"color: #111827;\">Approved<\/strong>, and the history shows <strong style=\"color: #111827;\">Auto-Approved by System<\/strong> with the reason.<\/p>\n<div style=\"display: flex; gap: 10px; background: #f6f8fb; border-left: 4px solid #1a56db; border-radius: 6px; padding: 14px 16px; margin: 0 0 18px;\">\n<p><span style=\"flex: 0 0 auto; font-size: 18px; line-height: 1.6;\">\ud83d\udec8<\/span><\/p>\n<div>\n<p style=\"margin: 0 0 14px; line-height: 1.8; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Notes:<\/strong><\/p>\n<ul style=\"margin: 0; padding-left: 22px;\">\n<li style=\"margin-bottom: 8px; line-height: 1.8; font-size: 16px; color: #1f2430;\">This rule applies whether <strong style=\"color: #111827;\">Allow Higher-Level Approvers to Act Early<\/strong> is on or off.<\/li>\n<li style=\"margin-bottom: 8px; line-height: 1.8; font-size: 16px; color: #1f2430;\">If you want someone else to review a department manager\u2019s requests, add another approver to the approval configuration from Attendance &gt; Settings &gt; Approval Configurations.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"author":39,"template":"","categories":[2213,2197,10550],"tags":[13017,12630,27249,27180,27251,16941,27254,27250,27253,27252],"class_list":["post-155198","faq","type-faq","status-publish","hentry","category-attendance","category-hr","category-workflow-printables","tag-approval-configurations","tag-approval-levels","tag-auto-approval","tag-auto-approved-by-system","tag-can-an-employee-approve-their-own-request","tag-leave-applications","tag-request-history","tag-requester-as-approver","tag-why-does-a-department-manager-request-not-need-approval","tag-why-was-my-request-approved-automatically"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Why Was My Request Approved Automatically by the System? 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