{"id":151026,"date":"2026-10-11T19:27:52","date_gmt":"2026-10-11T19:27:52","guid":{"rendered":"https:\/\/docs.daftra.com\/faq\/%d9%84%d9%85%d8%a7%d8%b0%d8%a7-%d9%84%d8%a7-%d9%8a%d9%88%d8%ac%d8%af-%d8%ae%d9%8a%d8%a7%d8%b1-%d9%84%d8%b3%d8%af%d8%a7%d8%af-%d8%a7%d9%84%d9%81%d8%a7%d8%aa%d9%88%d8%b1%d8%a9-%d8%a8%d8%a7%d9%84%d9%83\/"},"modified":"2026-10-19T07:46:39","modified_gmt":"2026-10-19T07:46:39","slug":"why-is-there-no-option-to-pay-the-invoice-in-full","status":"publish","type":"faq","link":"https:\/\/docs.daftra.com\/en\/faq\/why-is-there-no-option-to-pay-the-invoice-in-full\/","title":{"rendered":"Why Is There No Option to Pay the Invoice in Full?"},"content":{"rendered":"
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There is an option to pay the invoice in full, called Already Paid<\/strong>. It appears below the items table when you create or edit an invoice. When you select it, the system automatically records a completed payment for the invoice total. If you don’t see it, the reason is usually one of the following:<\/p>\n

Why doesn’t the Already Paid option appear?<\/h3>\n\n\n\n\n\n\n\n
Cause<\/th>\nSolution<\/th>\n<\/tr>\n
You don’t have permission to add payments.<\/td>\nAsk the account manager to add the Add Payments to All Invoices<\/strong> or Add Payments to His Own (Created) Invoices<\/strong> permission to your role in Employee Roles<\/strong><\/a>.<\/td>\n<\/tr>\n
You’re editing an invoice that is already fully paid.<\/td>\nThe option doesn’t appear because nothing is left to pay on the invoice.<\/td>\n<\/tr>\n
The document is an estimate, a sales order or a credit note.<\/td>\nThese documents aren’t paid. The option appears in the invoice after you convert them.<\/td>\n<\/tr>\n
You’re looking for it in the Deposit<\/strong> tab.<\/td>\nThe full payment option is in the payment section below the items table. The Deposit tab is for advance payments only.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
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\ud83d\udec8<\/span><\/p>\n

Note:<\/strong> If you save the invoice as a Draft<\/strong>, the payment isn’t recorded even if you selected Already Paid, because drafts don’t affect the accounts.<\/p>\n<\/div>\n

How do I record an invoice as fully paid when I create it?<\/h3>\n
    \n
  1. Create a New Invoice<\/strong><\/a> and add the items.<\/li>\n
  2. In the payment section below the items table, select Already Paid<\/strong>.<\/li>\n
  3. Choose a Payment Method<\/strong> and a Treasury<\/strong>, and enter the Ref No.<\/strong> if needed. To split the amount across more than one method, choose Multiple<\/strong>.<\/li>\n
  4. Save the invoice. A completed payment for the invoice total is recorded, and the invoice becomes Paid<\/strong>.<\/li>\n<\/ol>\n

    Make invoices paid automatically<\/h3>\n

    If most of your invoices are paid immediately, turn on Mark Invoices As Already Paid By Default<\/strong> in Invoicing Settings<\/strong><\/a>, under the Payments & Credits<\/strong> section. The Already Paid option is then selected automatically on every new invoice, and you can clear it manually when needed.<\/p>\n

    Paying an existing invoice in full<\/h3>\n