{"id":145022,"date":"2026-09-14T11:58:03","date_gmt":"2026-09-14T11:58:03","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=faq&p=145022"},"modified":"2026-09-14T11:59:06","modified_gmt":"2026-09-14T11:59:06","slug":"how-does-the-system-identify-whether-a-row-updates-an-existing-asset-or-creates-a-new-one","status":"publish","type":"faq","link":"https:\/\/docs.daftra.com\/en\/faq\/how-does-the-system-identify-whether-a-row-updates-an-existing-asset-or-creates-a-new-one\/","title":{"rendered":"How Does the System Identify Whether a Row Updates an Existing Asset or Creates a New One?"},"content":{"rendered":"

When the Update an existing record with new data<\/strong>\u00a0option is enabled during import, the system searches for an existing asset that matches the imported row according to a specific priority order<\/strong> across three fields. The fields are checked one by one until a match is found:<\/p>\n

    \n
  1. Asset Code<\/strong> \u2014 Checked first. If a matching code is found, the row is immediately treated as an update to that asset.<\/li>\n
  2. Serial Number<\/strong> \u2014 If no match is found using the Asset Code, the system checks the Serial Number next.<\/li>\n
  3. Barcode<\/strong> \u2014 This is the final criterion checked if neither of the previous fields matches.<\/li>\n<\/ol>\n

    If the row does not match any existing asset through any of these three fields, it is treated as a new asset<\/strong>, and a separate record is created for it.<\/p>\n","protected":false},"author":38,"template":"","categories":[2201,2197,9118],"tags":[14973,13960,8220,14974,14972,14971,14970,4799,14926,14975],"class_list":["post-145022","faq","type-faq","status-publish","hentry","category-employees","category-hr","category-employee-assets","tag-and-barcode","tag-asset-code","tag-employees","tag-how-does-the-system-distinguish-between-an-update-and-a-new-asset","tag-identifying-an-existing-asset-during-import","tag-importing-employee-assets","tag-record-matching-priority","tag-serial-number","tag-update-an-existing-record-with-new-data","tag-what-is-the-matching-priority-order-when-importing-employee-assets"],"yoast_head":"\nHow Does the System Identify Whether a Row Updates an Existing Asset or Creates a New One? - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/faq\/how-does-the-system-identify-whether-a-row-updates-an-existing-asset-or-creates-a-new-one\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How Does the System Identify Whether a Row Updates an Existing Asset or Creates a New One? - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"When the Update an existing record with new data\u00a0option is enabled during import, the system searches for an existing asset that matches the imported row according to a specific priority order across three fields. 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