{"id":144164,"date":"2026-08-30T07:08:27","date_gmt":"2026-08-30T07:08:27","guid":{"rendered":"https:\/\/docs.daftra.com\/faq\/%d9%83%d9%8a%d9%81-%d9%8a%d8%aa%d8%b9%d8%b1%d9%81-%d8%a7%d9%84%d9%86%d8%b8%d8%a7%d9%85-%d8%b9%d9%84%d9%89-%d8%a7%d9%84%d8%a3%d8%b5%d9%88%d9%84-%d8%a7%d9%84%d9%82%d8%a7%d8%a6%d9%85%d8%a9-%d8%b9%d9%86\/"},"modified":"2026-08-30T07:13:39","modified_gmt":"2026-08-30T07:13:39","slug":"how-does-the-system-identify-existing-assets-during-import","status":"publish","type":"faq","link":"https:\/\/docs.daftra.com\/en\/faq\/how-does-the-system-identify-existing-assets-during-import\/","title":{"rendered":"How does the system identify existing assets during import?"},"content":{"rendered":"

The system identifies pre-existing assets (to update them instead of creating new ones) based on a defined priority of three fields, checked in the following order:<\/p>\n

    \n
  1. Asset Code<\/strong>.<\/li>\n
  2. Serial Number<\/strong>.<\/li>\n
  3. Barcode<\/strong>.<\/li>\n<\/ol>\n

    This mechanism only applies when the “Update Existing Records<\/strong>” option is enabled during import. If one of these fields matches an asset that already exists in the system, its data is updated instead of creating a duplicate record. If the option is disabled, or no match is found, the asset is created as a new record.<\/p>\n","protected":false},"author":23,"template":"","categories":[9118],"tags":[13960,13963,13958,13961,13959,13962],"class_list":["post-144164","faq","type-faq","status-publish","hentry","category-employee-assets","tag-asset-code","tag-creating-new-assets-via-import","tag-employee-asset-import","tag-how-does-the-system-identify-existing-assets-during-import","tag-identifying-existing-assets","tag-updating-existing-records-during-import"],"yoast_head":"\nHow does the system identify existing assets during import? - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/faq\/how-does-the-system-identify-existing-assets-during-import\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How does the system identify existing assets during import? - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"The system identifies pre-existing assets (to update them instead of creating new ones) based on a defined priority of three fields, checked in the following order: Asset Code. Serial Number. Barcode. This mechanism only applies when the “Update Existing Records” option is enabled during import. If one of these fields matches an asset that already […]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/docs.daftra.com\/en\/faq\/how-does-the-system-identify-existing-assets-during-import\/\" \/>\n<meta property=\"og:site_name\" content=\"Daftra Knowledge Base\" \/>\n<meta property=\"article:modified_time\" content=\"2026-08-30T07:13:39+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebSite\",\"@id\":\"https:\/\/docs.daftra.com\/#website\",\"url\":\"https:\/\/docs.daftra.com\/\",\"name\":\"Daftra Knowledge Base\",\"description\":\"Daftra\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/docs.daftra.com\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/docs.daftra.com\/en\/faq\/how-does-the-system-identify-existing-assets-during-import\/#webpage\",\"url\":\"https:\/\/docs.daftra.com\/en\/faq\/how-does-the-system-identify-existing-assets-during-import\/\",\"name\":\"How does the system identify existing assets during import? - Daftra Knowledge Base\",\"isPartOf\":{\"@id\":\"https:\/\/docs.daftra.com\/#website\"},\"datePublished\":\"2026-08-30T07:08:27+00:00\",\"dateModified\":\"2026-08-30T07:13:39+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/docs.daftra.com\/en\/faq\/how-does-the-system-identify-existing-assets-during-import\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/docs.daftra.com\/en\/faq\/how-does-the-system-identify-existing-assets-during-import\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/docs.daftra.com\/en\/faq\/how-does-the-system-identify-existing-assets-during-import\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/docs.daftra.com\/en\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"How does the system identify existing assets during import?\"}]}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"How does the system identify existing assets during import? - Daftra Knowledge Base","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/docs.daftra.com\/en\/faq\/how-does-the-system-identify-existing-assets-during-import\/","og_locale":"en_US","og_type":"article","og_title":"How does the system identify existing assets during import? - Daftra Knowledge Base","og_description":"The system identifies pre-existing assets (to update them instead of creating new ones) based on a defined priority of three fields, checked in the following order: Asset Code. 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